In a previous post, I shared about the “secondary inbox” concept. Essentially, it cuts down my primary inbox significantly. The diagram below shows that the “Not for me” becomes a great filter for my Inbox.
However, they do not solve another problem, which is some emails require follow up. That’s the problem, the word “some”. Not of all them do, so I need to delete those who do not require follow up. All I want is to press delete from my mobile phone, as I’m mobile most of the time. I do not want to move email to another folder. I just want to press delete. It’s a lot more convenient!
So I delete any emails that do not require follow up on my part. If it’s for my reference, I deleted it. If an email maybe useful in future, I deleted it. If an email is important but I do not need to act on it, I deleted it. I just base on 1 question: Do I need to act on it?
Now, you notice in the diagram above, I’ve put a Recycle icon in the Trash box. This is because it’s no longer my trash can. From time to time, normally 1x a month, I move everything in the Trash into an Archived folder. As a result, I never actually delete any emails.